How It Works

Our Entire Marketing Department At Your Fingertips

ALL OF THE AGENCY BENEFITS. NONE OF THE FUSS.

At SharedTEAMS, you will have a full team of marketing experts at your disposal, and you are the marketing director. We will provide you with the proven strategy and guidance that you need to thrive, and you make the call. Our membership platform makes accessing and collaborating with your marketing team simple.

member dashboard

UNIQUE, SECURE PLATFORM

As a member, you will monitor your projects and communicate with our team in our platform. With all of your marketing projects in one place, it’s easy to manage your marketing program.

DIRECT ACCESS TO OUR TEAM

With SharedTEAMS, you do not work with an account manager. Instead, you communicate directly with the team that is working on your projects.

team communication
asynchronous communication

Asynchronous Communication

Check on your projects when you have the time. When you send a message or assign a new project, our team will respond within about one business day.

Collaborating with your new marketing team

Part of what makes our flexible membership structure possible is our commitment to efficient collaboration. Our members collaborate with our team using a process that involves few scheduled meetings while utilizing our custom online collaboration platform. 

Choose Your Membership

We serve businesses small and large in various capacities. Choose the package that best suits your needs. If your needs change, let us know and we’ll change your membership package.

Pay by the Project Hour

Each package states how many project hours it includes within the package cost. Need additional project work? Pay by the hour.

ASSIGN PROJECTS

If you need our team to work on something specific, even if it’s outside of our usual project types, assign it to our team and we’ll get started.

assign project
strategic guidance

Strategic Guidance

If you don’t know where to begin or go to next, our team will recommend projects based on your unique business needs.

APPROVE PROJECTS

We only work on projects that you approve. You will be able to clearly identify projects that are “active” and projects that are “recommended.”

approve project
reporting

Approve Project Hours

Each project has associated project hours AKA the estimated time it will take for our team to complete the project. You approve projects and project hours before our team starts working.

MARKETING ON ANY BUDGET

Monitor project hours in real-time so you know what to expect on next month’s bill. You are billed once per month for project hours already clocked. No surprises.

any budget
no contract

NO CONTRACT, AND NO HIDDEN FEES

Our membership packages are month-to-month with no contract or hidden fees. You can choose to leave your membership at any time.

Do you have a specific project in mind?

Estimate your total project costs by viewing details and estimates associated with our most common projects.

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What Is A Shared Marketing Department?

We like to think of ourselves as a “shared marketing department” because we are an extension of the small businesses that we support. Our membership structure and services are designed solely for the needs of the small business community. 

Frequently Asked Membership Questions

Our team takes pride in the transparency and flexibility that is provided through our membership.  Below are some of the most frequently asked questions that new members ask at the beginning of the relationship.

Projects & Strategy

Does your team guide our marketing strategy?

Our Strategy Team is Available By-Request to Help Guide Your Marketing Program.

As a member, you receive unlimited strategic guidance with our strategy team to help guide the direction of your marketing program. Click here to view details about strategic guidance. 

Click here to review marketing strategies associated with common small business categories. These strategies are a culmination of our team’s experience guiding marketing programs for small businesses since 2010. 

How do I assign new marketing projects?

Our membership platform provides direct access to assign new projects and check the status of projects 24/7.

Our members have direct access to assign new projects to our team anytime by simply logging into the membership platform and creating a new project. When projects are created, our team will review the project and provide you with an estimate within 1 business day.

All estimates include the costs and timeline associated with the project before getting your approval to move forward. 

What marketing projects are best for my business?

Our strategy team is here to help whenever you need guidance. We’re happy to review your goals and identify the best next steps for your program. 

Our members often come to us without a clear direction for their marketing program. We provide our members with strategic guidance at no additional cost to help ensure that they are making smart and informed marketing decisions. 

If you are unsure which marketing projects will work best for your business, simply send us a strategic guidance request. This will give you program-level guidance on the best way to get your marketing program going in the right direction.

How does the team keep my marketing projects coordinated?

Just like an in-house marketing department, all of your projects are organized and coordinated by a dedicated marketing manager. 

Your dedicated marketing manager is in the loop on all project activities, providing our team with guidance and support to keep projects coordinated and on-schedule.

Most of our marketing managers’ activity occurs behind the scenes, but you will see the impact of their work in the smooth execution of projects and the fluid collaboration between teams. Your marketing manager will also collaborate with you within projects when additional coordination or collaboration is needed. 

Team & Approach

Who will be working on my projects?

To ensure high work quality, Projects are assigned to the members of our team who are specialized in the specific assignment. 

Once projects are assigned, our operations team scopes each project individually to identify the most appropriate team to handle the request. This process ensures that projects are executed by the most specialized members of our team. 
For example, our design team is comprised of graphic designers, branding designers, UX designers, and illustrators. These roles are specialized for specific design tasks.

Many projects also involve multiple members of our team collaborating toward a single goal, so you can expect to interact with multiple members of our team throughout the course of any project- especially in instances where multiple specializations are necessary.

Click here to learn about some of the key members of our team.  

How do the Teams Understand My Business?

We collaborate with you to establish a deep understanding of your business prior to beginning work.

At the beginning of your membership, our team will collaborate with you to create a profile for your business. This profile serves as a living reference for our team and covers your offerings, positioning, market, audience, branding, and other unique details associated with your business.

Where Can I View Samples and Case Studies?

You can view the details associated with over 30 projects and 7 full-scale strategies to get an understanding of our team’s approach and quality. 

Our project details page provides examples and processes associated with some of our most common projects. These pages not only include details about our team’s process but also cost estimates and timelines associated with these projects. This will give you a better understanding of our team’s approach within individual projects.

The industry strategy section of our website was written based on our team’s first-hand experience working with businesses in each of the respective industries. These strategy pages go in-depth regarding our approach by using examples of our team’s work.

How much of my own time should I plan to dedicate?

We are built to be an effective, hands-off solution for our members. But, your engagement level is entirely up to you. 

By fully documenting our members’ businesses and goals upfront in the member profile, we are able to execute projects without day-to-day member input when projects are assigned to our team.

The level of engagement is entirely up to you. Some members prefer to review everything while others take a hands-off approach. Most members spend just a couple of hours per month reviewing projects and collaborating with our team.

Collaboration & Transparency

How do I Collaborate Within Projects?

Our teams use custom technology to create a powerful, collaborative environment with our Members.

Our online membership platform provides you with direct access for collaboration with our team, which includes assigning projects, viewing project details in real-time, and working directly with our team. Click here to learn about our collaboration methods.

This asynchronous communication structure is designed for busy individuals that value transparency and efficiency, and are comfortable collaborating without relying on face-to-face or phone meetings. 

We are also happy to schedule real-time collaboration sessions via phone and screen share when requested. 

Can I Call the Team via Phone Anytime?

Phone meetings can be scheduled within our membership platform.

Our membership platform holds the majority of communication between our team and our members. This keeps our entire team in the loop on project progress and discussions, giving us the ability to bring specialists in and out of projects as needed to provide specialized guidance. You will also find the full historical record of project activity and collaboration helpful as your membership progresses.

We also understand that some projects require more real-time collaboration, so we provide the ability to schedule collaboration meetings with our team. via phone and screen share.

How Do I Track Hours and Set Expectations?

All work is approved upfront by you and you have real-time 24/7 access to our team’s progress or collaborate with our team.

All projects are scoped individually with estimates and timelines prior to beginning any work, so there are never any surprises.

The membership platform also provides a real-time view into the activity of our team as we work, along with frequent updates on projects and the ability to collaborate directly with the members of our team who are executing projects.

Who are the SharedTEAMS Team Members?

Our teams are comprised of US-based marketing specialists with at least 5 years of experience in their respective disciplines.

Over 98% of all work is executed in-house by employees and all work is directly overseen by team managers who have 10+ years of experience. We hand-select every member of our team and conduct thorough training before they begin any member project work. 

Just like our members, our team is geographically diverse with team members spread all across the United States.

We encourage our members to start their relationship with our team by assigning a couple of small projects- this gives our members the ability to work with our team first-hand to experience our work quality and get to know our team before increasing project volume.

Do I Own The Work and Source Files?

All work and related files are owned by you and included in your membership.

While many agencies withhold source files associated with project work or ownership of the website, our members will always own all of the work produced by our team, including source files, websites, and any related documents.

The practice of agencies withholding source files or maintaining ownership over their client’s websites is simply a method of creating barriers to prevent them from transitioning away from their service. We believe that this practice is ethically unsound and is a disservice to the small businesses that engage with those agencies.

Terms & Billing

How are Membership Fees and Additional Hours Billed?

All Membership Options Come With Unlimited Strategic Guidance. Additional Project Work is Billed at $55 hourly.

Membership fees and additional project hours are processed on the first day of each month via credit or debit card payment.

All project hours are approved upfront and you have access to view project hours reports in real-time, keeping you in the loop on project activity as it happens. 

The initial month of the membership is billed in full with a pro-rated credit applied to the next month’s invoice for any unused hours from the initial month. Credits are not applied for subsequent month’s unused hours. 

How does the project hours ceiling work?

The project hours ceiling is the maximum number of monthly hours that can be used before the hourly rates increase by 10%.

We never restrict our members from access to our team or limit the number of hours that they can assign our team. Our members can easily scale their programs up and down as needed. 

However, we do apply a 10% overage tax to any hours that are beyond the project hours ceiling that is defined in the membership package. Hours in excess of the ceiling are billed 10% higher at $60.50 rather than $55.

This can be avoided by switching to a membership package that has a higher project hours ceiling. We use this approach to encourage our members to maintain a membership level that is appropriate for their project volume, which in turn helps us keep our operations costs down. 

Is There a Minimum Membership Term?

Any of our members can cancel membership anytime, for any reason, and without penalty. 

We understand that small businesses often need to shift gears quickly, so we believe that it is important to give our members the option to cancel their SharedTEAMS membership anytime without penalty.

It is also important for our team to have stable relationships with our members. To discourage members from frequently stopping and starting their membership, if you cancel membership you must wait at least six months to restart.

How Does the Money Back Guarantee Work?

YOU MAY RECEIVE STRATEGIC GUIDANCE AND PROJECT ESTIMATES FOR THE FIRST 14-DAYS OF MEMBERSHIP WITHOUT ANY FINANCIAL RISK. 

Our 14-day money-back guarantee gives our members the ability to collaborate with our strategy team for strategic guidance to guide their marketing program and to have estimates developed for projects. Once projects that are outside of the scope of strategic guidance are assigned or approved, those project hours are not covered by the money-back guarantee.

This gives our members the ability to have individual projects estimated and to define the best next steps for their marketing program without any risk, while also giving them a first-hand experience collaborating with our team and experiencing our platform. 

What are Costs for Specific Projects?

Project costs and timelines are all in your control and all work is approved upfront through an estimate process. 

Click here to view estimates and timelines associated with commonly assigned projects.

When you assign a new project to our team, you will have the opportunity to include the due date along with the number of hours approved for the project. Before beginning work, our team will collaborate with you to ensure that the allocated hours and timeline are appropriate for the project scope. 

All project work is approved upfront so that there are never any billing surprises.

Are There Discounts for Non Profit Organizations?

Yes, We Provide a 5% Discount For All Registered Non-Profit Organizations. 

Our team values the work of the non-profit sector and takes special pride in helping support those who dedicate their time to the causes that they believe in. A 5% discount is automatically applied to all invoices for registered non-profit organizations.

To redeem this discount, please sign up for membership and mention your NPO status during your new member orientation call. Once confirmed, a 5% credit will be applied to your initial membership fee and all subsequent invoices. 

Is There a White Label Program for Agencies?

Yes, our team supports marketing consultants and agencies through our partner program. 

You may view details associated with our partner program for marketing consultants and agencies at this link.

Assign Projects To Your New Team Today!

Our team works as a fluid extension of each of our member’s businesses by developing strategies and executing projects in whatever capacity is best for their unique needs.